For an escorted tour, travel insurance is usually priced as a percentage of the total tour cost. Most travelers pay about 4%–10% of the trip price for a comprehensive policy. (NerdWallet)

Typical examples:

specifically, people often choose stronger cancellation/interruption coverage because tours have strict schedules and non-refundable deposits.

Example:

Many tour companies (like Trafalgar, Globus, or Gate 1 Travel) offer their own plans, but independent insurers are often cheaper or provide better medical coverage.

Good comparison sites:

If you want, I can also help estimate a realistic insurance price for your specific escorted tour if you share:

trip cost,
travelers’ ages,
destination,
and trip length.

You can build a very useful tours-and-travel Excel workbook with just a few sheets. The exact structure depends on whether you want to manage:

tour bookings,
customer details,
expenses/profits,
itineraries,
or a full travel agency workflow.
how to make an excel for tours and travel?¹

Basic Tours & Travel Excel Workbook Structure

1. Tour Packages Sheet

Track all available tours.

Tour ID	Tour Name	Destination	Days	Price	Hotel	Transport	Start Date	End Date
T001	Golden Triangle	Delhi-Agra-Jaipur	5	25000	4 Star	Bus	01-Jun	05-Jun

Useful formulas:

Profit margin
Available seats
Total bookings

2. Customer Booking Sheet

Booking ID	Customer Name	Phone	Email	Tour ID	Persons	Booking Date	Amount Paid	Balance

Example balance formula:

=Total_Cost - Amount_Paid

You can also use:

=VLOOKUP(TourID,Packages!A:I,5,FALSE)

to pull the package price automatically.

3. Expense Tracker Sheet

Date	Tour ID	Expense Type	Vendor	Amount
2-Jun	T001	Hotel	Taj Hotel	12000

Categories:

Hotel
Fuel
Flight
Food
Guide
Tickets

4. Profit & Loss Dashboard

Create summaries using:

SUMIF
COUNTIF
Pivot Tables

Example:

=SUMIF(Bookings!E:E,A2,Bookings!H:H)

Calculates revenue for a specific tour.

Helpful Excel Features

Use Drop-Down Lists

Go to:
Data → Data Validation

Create dropdowns for:

destinations,
payment status,
transport type.

Conditional Formatting

Highlight:

unpaid balances,
overdue payments,
low seat availability.

Add Filters

Select table → Ctrl + Shift + L

Makes searching bookings much easier.

Recommended Extra Sheets

Driver & Vehicle Management

Hotel Vendors

Daily Itinerary

Best Layout for Small Travel Agencies

Most agencies use:

Dashboard
Packages
Bookings
Customers
Expenses
Vendors
Reports

Useful Formulas

Total Tour Revenue

=SUM(H:H)

Pending Payments

=SUM(I:I)

Seats Remaining

=TotalSeats-BookedSeats

Make It Look Professional

Use:

Tables (Ctrl + T)
Company logo
Color-coded tabs
Freeze top row
Pivot charts

Faster Option: Use Templates

You can download free templates from:

If you want, I can also:

create a complete tour agency Excel format,
design a booking management template,
make a profit dashboard,
or build a client invoice format for you.

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